merrill datasite

Despite its long history on financial markets Merrill did not get into the virtual data room space until some time ago. This puts the company a short step behind many of the other best virtual data room market participants in terms of experience, however, in many cases, Datasite still has a technology edge over other providers. Instead of focusing solely on secure file sharing, Merrill turned their DataSite virtual data room into a part of a larger offering. Their platforms manage financial content as well as provide financial services and business consulting, as mentioned in other virtual data room reviews. Other Merrill SaaS platforms such as Merrill Bridge, Merrill Connect, and Merrill DPA are interconnected to assist a company in many areas including business communication, secure corporate-wide collaboration, and workflow management. This way, Merrill offers a complete solution to a financial company which can now focus on their business operations and leaves data management to the expert. However, the VDR side of the business is pretty basic, with only a few truly innovative features that are commonplace today even among newer and less expensive providers. Datasite is the company’s relatively new product stepping into the virtual data room area, and since it’s merely an extension of their communications business, the data room remains quite basic. Because of their focus primarily on financial organizations, the data room interface has been tailored to M&A deals. On their website, the company claims its data rooms processed two billion pages throughout its history. This is good for investment banking uses but has limited application to other use cases and industries, as evident from this virtual data room comparison. Users commented that Datasite was on a slow side to adopt new standards for features and usability. Among user benefits, 24-hour support in 14 languages can also be noted.

Same as Intralinks and other best virtual data rooms, Merrill positions themselves as an expert in dealing mostly with global enterprises and also calls themselves a “global leader” in the virtual data room industry, having hundreds of thousands of clients across the globe and hosting 6,000 deals per year. Thanks to its highly regarded reputation in the financial industry, Merrill DataSite hosted many high-profile transactions and the rates of this provider are also on the high side.

Compare Merrill DataSite vs iDeals Virtual Data Rooms

Features Merrill DataSite

Industry Solutions

Bankruptcy
Biotech Licensing
Debt Financing
Distressed Real Estate
Document Repository
Due Diligence
Fundraising
Hedge Funds
IPO & Exits
Litigation
M&A Buy Side
M&A Sell Side
Post Merger
Private Equity
Procurement Management
Restructuring
Board Portals
Clinical Studies

Files & Folders Management

File Formats Supported: PDF, MS Office, jpg, jpeg, jpe, gif, bmp, png, tif, tiff
Automatic Numerical Indexing of Files & Folders
Archives Upload & Extraction
Document Version Control
Drag & Drop Upload of Multiple Files and Folders
Desktop Synchronization
Export of Data Room Index to Excel
Multilingual Documents Index

File Protection & Digital Rights Management

Granular Document Permissions
View-Only Access
Prevention of Download, Print and Copy
Remote Shredding of Documents
Customizable Document Watermarks
256-Bit SSL/TLS Encryption
Data at Rest Encryption
Secure Fence View
Document Access Expiry

Data Hosting

99.9% Uptime Guarantee
ISO 27001 Certified
Data Backup
SOC 2 Certified
SSAE 16 Certified
Virus Scanning

Access Security

Two-Factor Authentications
Granular User Permissions
Permission Groups
Access Expiration
Mobile Device Management
Access Limitation by IP Address

Accessibility & Ease Of Use

No Plugins
Scroll-Through Web-Based Document Viewer
Web-Based Excel Spreadsheets Viewer
Mobile Device Interface
User Interface Languages: English
iOS Application
Android Application

Search, OCR & Filters

Search by Name
Search by Content (Full Text Search)
OCR (Optical Character Recognition)
Filtering by Parameters

Collaboration Features

Basic Questions & Answers Module
New Document Email Notifications
Advanced Questions & Answers Module
Secure User Messaging
Files & Folders Notes

Activity Tracking & Reporting

Tracking of All User Activity
Real-Time Audit Trail
Graphic Reports
Exporting Reports to Excel
Tracking of Document Viewing Time
Scheduled Reports (Sending to Email)

Customization

Branded User Interface
Custom Login Page
Custom User Invitation Letter
Custom Domain
Custom Agreements for Accessing Data Room
Active Directory Integration
Single Sign-On Integration
Customer-Managed Encryption Keys
Integrations Through APIs
Custom Workflows and Features

Support & Services

Business Hours Support
24/7 Email Support
24/7 Phone & Email Support
Dedicated Project Manager
Data Room Archive on DVD or USB Drive
Translation Services
Support Languages: Arabic, Chinese, German, Dutch, English, Spanish, French, Italian, Japanese, Korean, Portuguese, Russian, Swedish.
Online Help Center
Live Trainings

Deployment Options

Cloud (Web-Based)
On-Premise (Installed)
Multiple Datacenter Locations

Trial & Pricing

Free Demo
Free Trial: no
Price: Negotiable

Company Info

Established: 1967
Locations: United States, Canada, CHINA, HONG KONG, INDONESIA, JAPAN, MALAYSIA, PHILIPPINES, SINGAPORE, SOUTH KOREA, THAILAND, UNITED KINGDOM, FRANCE, GERMANY, IRELAND, ITALY, RUSSIA, SPAIN, SWEDEN, TURKEY, BRAZIL, CHILE, MEXICO, PERU, SOUTH A
Employees: 3800
Clients: no data